If the meeting is long, make sure you have regular breaksĬonstant typing is hard work. Ask for a copy of previous minutes so you can see how detailed (or basic) your minutes need to be. Prepare the templateĪt least one day before the meeting, obtain the agenda, and the list of attendees and apologies, and prepare the minutes template prior to scribing the minutes.

Ask them to send you all the documentation that will be tabled and/or referred to during the meeting, and give it a quick read.

Ask them to email you a link to relevant websites or publications. Ask the people holding the meeting to send you a sample of previous minutes so you can get across the subject matter (and style of minutes). If you don’t have any knowledge of the topic you are scribing, do a bit of research before the meeting. If you don’t know the subject, do some research arrive early to set up your laptop and make sure your requirements (above) are met.įor a detailed description of the above points, read on.look after your OHS – make sure you will be physically safe while at the meeting.advise that you need a ‘go to’ person to sit next to you at the meeting.If you are scribing the meeting face to face, you will also need to: If it is going be more than two hours long, advise that you need a short break every two hours. if you don’t know the subject matter, do some research.

Before taking the minutes of a meeting that you are scribing either face to face or online (e.g.

Keeping minutes for a meeting